Spring Meeting: Program and Details (March 18, 2011)

NEMLA Spring Meeting: The Boston Conservatory & the Berklee College of Music

Friday, March 18, 2011

Registration Fee: $15, is payable by debit/credit card/PayPal at the NEMLA website,
by check through the mail, or by cash or check at the meeting.

Suggested Deadline: Friday, March 11, 2011. (Later online and/or on-site registrations are also welcome).

The Boston Conservatory Albert Alphin Library
The Boston Conservatory Albert Alphin 

Library Program

Thursday, March 17, Optional Dinner 6pm:

Bangkok City
167 Mass. Ave., Boston, MA
Phone: (617)266-8884

Bangkok City Restaurant is located on Massachusetts Ave. between Berklee College of Music and Symphony Hall.

map (167 Massachusetts Ave)

Friday, March 18th

The program will begin at The Boston Conservatory (BoCo) Concert Room, 8 The Fenway.

Directions to Boston Conservatory Venues

9:00 – 10:00AM

Continental Breakfast

10 – 10:15AM


Liza Vick, NEMLA Chair
Suzanne Lovejoy, NEMLA Program Chair
Erica Charis, Outreach Librarian, Berklee College of Music
Jennifer Hunt, Library Director, The Boston Conservatory
Patricia Hoy, Dean & Chief Academic Officer, The Boston Conservatory

10:15 – 11:15AM

Morning Sessions (see description and biographies below)

A Brief History of The Boston Conservatory Library and Its Various Projects
Jennifer Hunt, The Boston Conservatory

Good-bye Athena, Hello Koha: The Migration to an Open Source ILS at the Albert Alphin Library
Jennifer Hunt & Rachel Fox von Swearingen, The Boston Conservatory

The Boston Conservatory Course Reserves and Chamber Reserves: How We Do It
Rachel Fox von Swearingen, The Boston Conservatory

11:15 – 12:15PM

NEMLA Business Meeting
conducted by Liza Vick, NEMLA Chair

12:15 – 1:45PM

Lunch on your own

1:45 – 2:15PM

Tour of The Boston Conservatory
Meet at Concert Room; split into two groups.

Display at Berklee College of Music: Stan Getz Library
Display at Berklee College of Music: Stan Getz Library

2:15 – 2:25PM

Walk to Berklee College of Music
1140 Boylston Street

Map and Directions to Berklee College of Music

2:25 – 2:55PM

Tour of Berklee College of Music

2:55 – 3:10PM


The afternoon program will continue at the Berklee College of Music, Stan Getz Library, Reading Room.

3:10 – 3:15PM


Erica Charis, Outreach Librarian, Berklee College of Music
Jeanine Cowen, Assistant Vice President for Curriculum, Berklee College of Music

3:15 – 4:15PM

Afternoon Sessions (see description and biographies below)

Library Theatre Presents: Documentary Screenings and Other Unconventional Learning Collaborations
Erica Charis, Berklee College of Music

Gaining a Competitive Edge through Library Promotion and Fundraising
Peter Munstedt, MIT


Closing Reception

Presentation Descriptions:

Morning Session:

A Brief History of The Boston Conservatory Library and Its Various Projects” –Hear about the very beginnings of the library, where it was located, and how it has evolved. Learn about the projects that have occurred over the past 8 years and how our library is different from others.

Good-bye Athena, Hello Koha: The Migration to an Open Source ILS at the Albert Alphin Library “–We will take you through the project timeline for the migration to Koha, and tell you about the ups and downs of doing it ourselves.

Course Reserves and Chamber Reserves: How We Do It”–Despite having a course reserve module in Koha, we have implemented Google Docs to better utilize our course lists. Also learn how we handle the music for the many student chamber groups at the Conservatory.

Afternoon Session:

Library Theatre Presents: Documentary Screenings and Other Unconventional Learning Collaborations” – Erica Charis will discuss the various ways the Stan Getz Library has collaborated with student groups, faculty, their classes, and entire departments to support learning in tangential, unconventional ways.

Gaining a Competitive Edge through Library Promotion and Fundraising” In today’s economic climate, music libraries may feel threatened by budgetary reductions and reorganizations. They must prove their relevance and importance more than ever. Library promotion and fundraising can help a library to survive these challenging times. Specific examples from MIT’s Lewis Music Library will show the positive influence of these two factors in an academic library setting.

Tours will feature the Albert Alphin Library at The Boston Conservatory, as well as the new theater and orchestra pit. The Berklee tour will include the Stan Getz Library and Media Center, as well as other spaces at Berklee.

Speaker Biographies

Jeanine Cowen is the Assistant Vice President of Curriculum at Berklee College of Music. She trained at Northwestern University as a classical percussionist. She then graduated magna cum laude from Berklee College of Music with a dual degree in Film Scoring and Music Production & Engineering. She has worked as a composer, music producer, orchestrator and conductor since 1986. She maintains writing and production studios in Los Angeles and at her home in Boston, has worked with directors and production companies all over the country, and has received critical acclaim for her studio, television, and independent projects.

Rachel Fox von Swearingen has worked with the Albert Alphin Library at The Boston Conservatory since September of 2006. As the Public Services Librarian, she heads circulation and offers reference service and instruction. As the Evening Librarian, she coordinated evening and weekend service while cataloging special projects and developing new local classification schema. Previous work experience in cataloging has been on a contract basis at Minuteman Library Network and Harvard University. Rachel holds a B.M. in Music Theory from Ohio University, Athens, OH and a M.L.I.S. from Kent State University, Kent, OH.

Dr. Patricia Hoy was appointed as the Dean and Chief Academic Officer for The Boston Conservatory in July 2009. Prior to her arrival at the Conservatory, she was the director of the Rudi E. Scheidt School of Music at the University of Memphis. Pat has also served as director of bands and professor of music at Northern Arizona University, and served as interim director of the school of performing arts. She received her Bachelor of Music and Master of Music degrees in woodwind performance from the University of Redlands and the Doctor of Musical Arts Degree in conducting from the University of Arizona. As a guest conductor, Pat has appeared with bands and orchestras in more than 20 states. Her wind and chamber recordings of music by African-American composers have been featured on broadcasts throughout the world. Her current research involves a multifaceted study of the artistic process and its potential to awaken courageous expression in an expansive way, giving language to human perspectives within a rich and meaningful context.

Jennifer A. Hunt has been the Library Director for the Albert Alphin Library at The Boston Conservatory since 2002. Previously, she was the Assistant Director for the University of Louisville Music Library and worked as a music editor for OCLC’s NetFirst database. She received her B.M. in flute performance, M.A. in musicology and M.L.S. in library science from Catholic University in Washington, D.C. Jennifer has recently served as MLA’s Conservatory Libraries Roundtable Coordinator and was on the Program Committee for the San Diego meeting. She is currently the Coordinator for BAML (Boston Area Music Libraries) and loves to host meetings. Jennifer plays on occasion with the Metropolitan Wind Symphony and with her group, “Trio Di Caccia,” which also includes her husband on flute and sister-in-law on harpsichord.

Peter Munstedt is the Music Librarian at MIT. Before starting this position in 1992, he was the Music Librarian at the University of Missouri-Kansas City. He serves on the Music Library Association’s Development Committee and he is on the Editorial Board of MLA’s Basic Manual Series. Peter is currently writing a book on fundraising for the Basic Manual Series.

Liza Vick is Music Reference and Research Services Librarian at the Loeb Music Library, Harvard University, where she also co-chairs the Harvard College Libraries Teaching and Learning Standing Committee. She is the outgoing NEMLA Chair and currently on the board of directors (Member-at-Large) of the Music Library Association. She is the world music co-editor for Basic Music Library, 4th edition and edits the New Periodicals column for the MLA journal, Notes.

Travel & Parking:

Out of towners may wish to park at Riverside Station and take public transportation into Boston (parking is cheaper and traffic delays are less likely to be a problem than if driving into Boston.)

Driving directions to Riverside Station:

From North or South I-95/MA 128 Take Exit 22 for Grove St. Turn right at end of ramp on Grove St. Go 0.4 mi. then left into station. From Eastbound I-90/Massachusetts Turnpike Take Exit 14 to I-95 South Follow directions above. Parking at Riverside is $5.75; pay the attendant as you enter. Take the Green D Line from Riverside Station to Hynes Convention Center. This is the only line that serves this station, so you’ll need to remember it to return to Riverside. Cash fare is $2.00.

For parking areas near the Fenway, click here.

For MBTA maps, click here.

For directions to the Boston Conservatory, click here.

For a campus map of the Boston Conservatory, click here.


Boston Conservatory nearby hotel list.

We suggest the Midtown Hotel, only a couple of blocks from Berklee & BoCo, offers room rates of $67 for 21-day advance booking, and $77 for 14-day advance booking.


Boston Conservatory nearby restaurant list.

Thursday dinner location see above

Suzanne Lovejoy, Yale University